Summer Camp Operations Coordinator (Administrative Lead – Seasonal)

📍 Locations: Upper West Side & Upper East Side – NYC
🕒 Schedule: Full-Time, Monday–Friday | 7:30 AM – 1:00 PM
📅 Season: Mid-June – Mid-August
💰 Compensation: Starting at $20/hour
🤝 Position Type: Seasonal / Temporary

Position Overview

Step into a high-impact operational leadership role supporting a dynamic NYC summer camp program. As the Operations Coordinator (Administrative Lead), you’ll serve as the central hub for communication, logistics, and enrollment—ensuring a seamless daily experience for families, campers, and staff.

This is an ideal opportunity for a highly organized professional who thrives in fast-paced environments, enjoys working with families, and can confidently manage multiple systems and priorities at once.

Why Join Us

• Gain hands-on leadership experience in a fast-paced, people-focused environment
• Work closely with camp leadership and play a key role in daily operations
• Build transferable experience in operations, administration, and customer experience
• Collaborative, team-oriented culture

Please note: This is a seasonal position and does not include health benefits.

Key Responsibilities

Family & Camper Experience

• Welcome families during morning drop-off and oversee daily sign-in/out procedures
• Act as the primary point of contact for parents (in person, phone, and email)
• Support add-on services including lunch orders, merchandise, and extended care
• Maintain a polished, professional, and service-oriented front-facing presence
• Communicate proactively with families regarding updates, balances, and onboarding

Enrollment & Administrative Operations

• Manage daily enrollment updates through registration platforms (e.g., Amilia)
• Maintain accurate rosters, attendance records, and camper documentation
• Organize medical forms, waivers, and compliance paperwork
• Prepare weekly and daily operational reports and rosters
• Ensure all records are accurate, up-to-date, and audit-ready

Communication & Coordination

• Own the camp inbox and phone communications, ensuring timely responses
• Partner closely with the Camp Director on priorities and daily execution
• Support internal communication including staff updates and weekly newsletters
• Coordinate across departments to ensure alignment and preparedness

Operational & Logistical Support

• Support daily camp setup including materials, forms, and supplies
• Coordinate weekly orders (lunch, supplies, groceries)
• Assist with inventory tracking and distribution (e.g., apparel, materials)
• Handle general administrative tasks including printing, filing, and organization
• Step in to support evolving operational needs throughout the camp day

What You Bring

Required

• Minimum age: 25
• Bachelor’s degree required
• Full availability from mid-June through mid-August

Preferred Qualifications

• Experience in operations, administration, office management, or camp settings
• Strong communication skills with a professional, customer-focused approach
• Comfortable managing multiple systems (registration software, spreadsheets, email)
• Highly detail-oriented with strong organizational discipline
• Ability to multitask and adapt in a fast-paced environment
• CPR/First Aid certification (or willingness to obtain)

Important Information

Employment is contingent upon successful completion of all required background checks and Department of Health clearances for summer camp staff.

Apply Today

If you’re a proactive, organized professional who enjoys being the operational backbone of a team—and making a real impact on daily experiences—we encourage you to apply.